Privacy Policy

We respect your privacy and are committed to protecting your family's personal data. This policy explains what we collect and how we use it.

1. Who We Are

We are Spotlight Steps Dance Club ("we," "us," or "our"), a provider of children's dance classes and holiday dance camps across Chelmsford and Brentwood, Essex.

2. What Data We Collect

We may collect the following categories of personal data: Contact Information: Name, email address, phone number and postal address of the parent or guardian. Child Information: Name, date of birth, age band, medical conditions, allergies and dietary needs. Emergency Contacts: Names and phone numbers of authorised emergency contacts and collectors. Payment Information: Billing details processed securely via our payment provider (Stripe). Booking Data: Class, term, camp day and membership booking history.

3. How We Use Your Data

We use your data to provide and manage our dance classes and holiday camps, process term and membership bookings and payments, manage class registers and waitlists, communicate booking confirmations, reschedules and reminders (including via WhatsApp), and ensure the safety and wellbeing of every child in our care.

4. Legal Basis for Processing

We process your data under the following lawful bases: contractual necessity (to deliver the classes, terms and camps you've booked), legitimate interests (to run waitlists, registers and safeguarding checks), consent (for marketing communications and photography/video), and legal obligation (for health, safety and safeguarding record-keeping).

5. Data Sharing

We do not sell your personal data. We may share it with trusted third-party service providers, including our payment processor (Stripe), booking and communications platforms (including WhatsApp), and, where necessary, emergency services or safeguarding authorities.

6. International Transfers

If your data is transferred outside the UK/EU, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses, to keep it protected to UK GDPR standards.

7. Data Retention

We keep your personal data only as long as necessary to fulfil the purposes described in this policy, including for the duration of your child's enrolment plus a period afterwards to meet our legal, accounting and safeguarding obligations.

8. Your Rights

Under UK GDPR and EU GDPR, you have the right to access the personal data we hold about you and your child, request corrections or deletion, object to or restrict certain processing, and request a copy of your data in a portable format. Contact us to exercise any of these rights.

9. Cookies

We use cookies for website functionality and analytics, helping us understand how families use our booking site. You can manage or disable cookies in your browser settings at any time.

10. Contact Us

If you have questions about this Privacy Policy or your data, please contact us using the button below and our team will be happy to help.